7th Port Talbot Scout Group
(Registration No 47281)
Constitution, Rules & Objectives
Revised 4th May 2013
7th Port Talbot Scout Group is run primarily to further the purpose and aims of the Scout Association in the Area of Pontryhdyfen and Cwmafan.
The purpose of Scouting is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.
The Group’s governing rules are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. This is a published document accessible from the Scout Association’s website.
The Scout Group is legally recognised as an Exempt charity.
The group has control measures designed to provide reasonable assurance against material
mismanagement or loss.
To attain ‘Voluntary Status’ the group must be run and maintained by entirely by unpaid volunteers.
Leaders and assistant leaders are required (as part of the leadership warrant) to undertake a number of hours appropriate training per year, and must have minimum ‘first response’ first aid qualification.
Management of the Scout Group
The Scout Group is led by the Group Scout Leader (or appointed Acting Group Scout Leader), and managed by an Executive Committee. Members of the committee are also ‘Charity Trustees’ of the Scout Group, and as such are accountable for the satisfactory running of the Group, and ensuring compliance with legislation applicable to charities.
Charity Trustee duties include the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Management committee aim to meet every 2 months. The date and time of these meetings are made public to interested parties, and there is a procedure for issues to be raised from non-management committee stakeholders.
Management committee comprises a minimum:
• Group scout leader
• Group chairperson
• Group treasurer
• Group secretary
• Section leader (Beavers)
• Section leader (Cub)
Desirable additional committee members:
• Group quartermaster
• Building manger
• Fund-raising co-ordinator
• Parents representative
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the Group and is responsible for:
• The maintenance and security of Group property.
• The raising of funds and the administration of Group finance.
• The adequate insurance of persons, property and equipment.
• Group involvement in public occasions.
• Assisting in the recruitment of leaders and other adult support.
• Appointing any sub committees that may be required.
• Appointing external contractors as appropriate.
The Scout Method provides an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, which is guided by adult leadership. In practice the method is best seen when young people, in partnership with adults, are:
• Enjoying what they are doing;
• learning by doing;
• participating in varied and progressive activities;
• making choices for themselves;
• taking responsibility for their own actions;
• working in groups;
• taking increasing responsibility for others;
• taking part in activities outdoors;
• making and living out their Promise.
To facilitate and continue to provide scouting to residents within the Area of Pontryhdyfen and Cwmafan in terms of appropriate property, equipment, and adult leadership.